The following are guidelines for PER PERSON amounts to be given to drivers to cover vehicle costs
Monday Night, local hike $3
Low elevation hikes $6
High elevation hikes and distant low elevation hikes (e.g. Silver Springs) $12
Extreme or remote (i.e. old mining roads) $18
Leaders should be choosing from a range e.g. $5-10 for low, $10-15 for high/distant and $15-20 for the extreme.
Depending on circumstances, collected funds may be pooled and shared equally between all drivers or a driver may get only the funds from the actual passengers carried. Everyone transported should pay the going rate for the outing.
Rates should not be so high that everyone wants to drive, hence the $3 and $6 rates. However, the $12 and $18 rates typically require high clearance, 4X4 vehicles which are in limited supply, and significantly more expensive to own and operate (gas, insurance, cost, interest on the debt to acquire, repairs and maintenance).
For real long distance special trips, like Radium, the Bugaboos, Waterton, etc. rates for those kinds of trips can be worked out on a case by case basis with collaboration between the hike leader and the drivers.
Regarding gas sharing costs, tree main issues arise. These issues are (1) people forget to pay their share, (2) some hikers feel a donation based on their personal assessment of costs is adequate and (3) sometimes leaders are unsure how much the gas sharing costs should be. To help address these issues, CLUB GUIDELINES are: (1) the hike leader is the ultimate determiner of the gas sharing costs, (2) leaders should tell people in advance of expected sharing costs, (3) sharing costs should be collected at the OUTSET of the hike, (4) place approximately equal numbers in each vehicle to better share expenses more equally and (5) if a hiker rides home in another vehicle, expense sharing money should be paid to the original driver who took the hiker out to the trailhead (another reason to get the gas sharing thing done at the outset of the hike). Pooling the collected money avoids this challenge of determining who gets what.